Macrovision SUGAR ERP Software for "Sugar Industries. It is Simple to use, Easy to implement, Flexible to customize and complete solution for the unique business processes and needs of the SUGAR units, Chattary is working from last 21 years mainly involved in Software solutions for focused ERP system for Food Processing units and Sugar Factory.
Macrovision SUGAR ERP is designed to handle all the needs in most efficient, effective & accurate way. ERP Software for SUGAR Industry was launched in the market to provide the best supporting system for the SUGAR Business upgrading itself from time to time according to the market needs. The incomparable After Sales Service and Training Support is the key behind its success.
Macrovision SUGAR ERP is a total integrated solution, which enables lateral flow of information across departments hence bringing synchronization and efficiency in the working of an organization. It manages the need of all departments of manufacturing units viz. Accounts, Purchase, Inventory, Production & Planning, Marketing, Sales & Dispatches, Quality Control and other working control required across the departments to enhance accountability. Time office, Payroll and Personnel management is also integrated with the main system.
Macrovision SUGAR ERP not only provides an on line -transaction processing, quick analysis, a Decision Support System, a Reverse Tracking of Inventory, but also provides data control to minimize operational errors .It enables system driven operations.
Macrovision SUGAR ERP is a well integrated system with Dynamic Document Management, Smart Task Generation and Work Flow Management System. The communicator module makes the internal and external communication of the whole organization handy and accountable. It provides an organization a Total – Holistic Solution, that any head of organization dreams of.
Financial Accounting System
Standard Application Features
- Transaction wise serial no should be auto generated
- Current date for every transaction should be fetched from server.
- View of Transaction list with a facility to search and sort record.
- Transaction wise separate users’ rights to Add/Edit/Delete/View Record.
- Facility to lock Audited or Approved transactions.
- Online Transaction Processing is must and it should update the related data immediately.
- Parent transaction should not be modify if child transaction is being done.
- Standard Application Features
- Business validations should be available to stop unethical transaction.
- Basic validations should be available for every field for maintaining total data integrity.
- On every report, related filter criteria should be available.
- Generated reports should appear in a format which is sorted as per the filter criteria.
- Record Navigation on master and transaction records.
Shortcuts for fast form
- System Requirement Specification
- Understanding of major activities & Working procedures of Organization
- Activity wise detailing
- Reports to support activities, accountabilities, Decision Support & Management Information
- Reports required for govt. authorities periodically
- GAP Analysis
- Every point is discussed with customer by showing functionality in existing product to related user. We can find out quickly what is required & what is not required ?
- This is faster way of deciding Scope of Work
- Finalization of requirement from all the department & Signoff.
- Why to go For Advance ERP?
- Freeze data after correction
- Data Lock system
- After approval, user can’t edit or delete record
- To get advantage of Windows & Web functionality
- Look & Feel,
- Security,
- compatibility with SMS, Email
- Online Access from any where
- User friendly operations
- One Transaction can be accessed by Multiple User at time
- One User can access Multiple forms at time
- Report Export Facility in standard format
- Why to go For ERP?
- Easy to manage
- Auto Backup
- Multiple Year & Season handling
- Provide fast & advance functionality to user & shareholders
- To get Better Return On Investment
- Reduce operation cost
- Speed up business Process
- Increase operations / transactions with same resources
- Problems & its Solutions
- Sugar ERP Modules
- Shareholder Module
- Benefits of Shareholder Module
- Any Department can see Village, Zone, Taluka, no of shares of shareholder
- Any Department can see Shareholder Photo and verify it.
- Share Transfer Effect in All Module
- Upload Shareholder Image
- Tracking of Shares
- Election Card
- Various Reports
Integration Benefits of Module
- Agriculture Module
- Benefits of Agriculture Module
- Shareholder Status
- Can Access Many Year Data at time
- Online fetch data from weighbridge System for Weight of Sugarcane Registration no wise
- No Recommendation required to Inter Department like Loan & Cane Module
- Add Tanch & Configure to whom it show
- Auto Draw (Major & Minor),
- Plantation Raton Register(Need not to Mix Multiyear File)
- Stop Irrigation
- Above 3 are based on configured set of Rules
Integration of Agriculture Module and Loan Module
- Benefits of Loan Module
- Shareholder Status
- Can Access Many Year Data at time
- Get Shareholder Plantation Detail from Agriculture
- Auto Effect to Account Department for Receipt & Payment & JV
- Add Tanch & Configure to whom it show
- Auto Receive deducted loan & Interest data from Cane Module to Loan Department at time of Cane Payment Installment
- Guarantor Entry
- Send intimation of Stop payment of Guarantor in Cane Module
Integration of Loan Module, Weighbridge Module and Transport Module
- Benefits of Weighbridge Module
- Shareholder Status
- Can Access Many Year Data at time
- Fetch data from agriculture & cane development for slip Entry
- Auto generate Molasses, Bagasses, Pressmud, Briquettes Invoice
- Easy to generate bill of Transporter & Mukadam
- Generate advice of payment & Integrated with FAS
- Auto Effect to Sales Module from Weighbridge to generate bill
- Effective date wise maintain village distance & Transporter slab for Payment
- Closing balance of Party
- Add Tanch & Configure to whom it show
Integration of WEIGHBRIDGE Module and Cane Accounting Module
- Earning & Deduction – Define Any type of Earning & deduction and configure in which installment it appear & for whom it appear
- Power of Attorney Application – Shareholder can define his Power of Attorney
- Earning & Deduction Advice Entry – Generate advice of Earning & deduction which you want to show in Payment
- Deduction Limit Appeal – Shareholder can apply for deduction limit
- About Cane Accounting Module
- 1st, 2nd, 3rd Installment – Configurable Payment Voucher
- 2nd Advance,3rd Advance – Pay Advance payment for against Installment
- 2nd & 3rd Payment Advice – Generate & Send Advice of Payment to FAS Department
- Stop Payment Entry – Provision to stop payment of shareholder while payment
- K.V Payments Entry – KV Payment for Mukadam & Transporter
- Reserve Request Entry – Place request for sending payment amount as Reserve Amount
- Bank Return Entry – Provision to accept Bank Return of Payment
- Payment Advice Entry – System will generate payment Advice to FAS Department
- Loan Guarantor Stop Payment – Factory can stop payment of Loan Guarantor
- Loan Guarantor Release Payment – Factory can release payment of Loan Guarantor
- OSF Payment – Other Sugar Factory payment
- Set Priority of deduction in Installment.
- More than 70 Reports with Different Criteria
Benefits Cane Accounting Module
- Shareholder Status
- Cane Access Many year data at time
- Integration with Agriculture, Loan, Weighbridge, Reserve, FAS
- Easy user of operation
- Auto 2nd & 3rd Installment & Make CD of Bank Payment
- Various control points & validation to stop unstructured process.
- Add Vigilance & configure to whom it show
- Set deduction limit appeal
- Set deduction priority Installment wise
- Farmer can take payment by cash & cheque both from one advice
- Various facility to operate easily
Integration of Cane Account Module, Fixed Deposit & Reserve Module
- About Fixed Deposit Module
- Depositor Master
- Scheme Master
- Passbook Master
- FD Slab Master
- Tanch Master
- FD Advice Master
- FD Entry
- FD Payment Entry
- Cane Reserve Entry
- Cane Payment Entry
- More then 25 Reports with Different Criteria
Benefits of Fixed Deposit Module
- Shareholder Status
- One Passbook has multiple depositor(share Trns)
- Can Access Many Year Data at time
- Integrated with FAS Department & Cane Account for Reserve
- Auto Effect to Account For Receipt, Payment & JV
- Add Tanch & Configure to whom it show
- Interest calculator
- Interest slab (Effective Date & Scheme Wise)
- Lock Records to maintain integrity
Integration of Fixed Deposits Module and Sales Module
- Benefits of Sales
- Can access multi year data
- Generate Auto Invoice from weighbridge
- Various control point & Validation
- User can see balance of customer
- Molasses Transfer to distillery
- Convert item to item (Only in sugar for Sugar Type & Bag size)
- Auto sales Invoice effect to FAS
- Pending JV against Molasses Transfer to Distillery
- Define Monthly Rate for Molasses Transfer
- Auto penalty calculation on billing
Integration of Sales Module, Production Module and Distillery Module
- Benefits of Production
- Can access multi year data
- Easy to generate Production Report with current Season & Previous Season
- Generate Govt Reports
- Management can see report at one click
- Export records to excel, Word, PDF & provision to edit records
- Accounting Effect to FAS from Production done
- Inventory Effect to Godown from Production entry
Integration of Production Module and Human Resource Management System
- About HR Module
- Integrate With Time Attendance Machine
- Leave Management System
- Designation, Grade, Qualification, Shift, Loan, Employee, Earning, Deduction, Emp Information Master
- Earning Period
- Deduction Period
- Insurance Entry
- Employee official Detail
- Salary Information
- Payslip
- Crushing Bonus
- Diwali Bonus
- Retention
- More then 50 Reports with Different Filter Criteria
Flexibility in HRMS
- Punch required – employee wise.
- System allows to Punch after mention Time.
- Flexible Time for Late Coming and Early Out.
- Flexible Time (in minutes) for auto-Shift consideration (Useful to Avoid next day punch in calculation of double shift working, in case of Forgotten punch on previous day.
- Min. Time Required For Presence in I st & II nd half.
- Flexible Time for Lunch in /Out.
- Required Time For extra working for C-Off auto-consideration.
- Days for C-Off Lapse.
- No. of days can be defined for Forgotten Punch
- No. of days can be defined for late Leave application.
- Over time min. Time is programmable.
- Extra duty hours Min hours extra working – programmable.
- Daily Data Processing
- Presence Marking
- Absent Marking
- Leave taken – type of leave and rules comparison
- Week Off taken
- Over Time /Extra Duty Hour Marking
- Late Coming /Early Going Marking
- Shift Change Marking
- Compensatory off generation
- Ignore False Punches.
- Forgotten Punches
- Multiple Shift Working
- Benefits of HRMS
- Reduced Paper Works & Manual Work
- Easily update records & MIS Reports
- Time Saving & Reduce Cost
- Tracking Reports of Employee details for Decision Support
- Flexibilities in System
- Support Integration with Current running ERP System
- Reports which help employee to manage their leaves
- Administrator has rights to provide rights to users, Maintenance of System, Define roles, Define Leaves Types, Pattern of Shift, etc.
- PURCHASE MODULE
- INVENTORY MODULE
- FAS MODULE
- ADMIN MODULE
- Requisites to implement ERP System
- Implementation Plan
- Trial Run of Application
- User Acceptance
- User Training
- Maintenance of Existing System
- Data Conversion
New Concept for Enhancement
- Farmer Terminal System like ATM Machine in Gujarati Language
- E-Tendering System
- Document Management System
- Integrated SMS System
- Direct Email System
- Integration with Copper Sugar for Each sugar factory data
- Token System for Payment
Farmer Terminal System
- Farmer can access their data and take printout
- Farmer can access system based on his Shareholder Code & Password for authentication with his fingerprint (optional)
- Plantation Area & Month Detail
- SI Date
- good, burnt, disease wise sugarcane Weight Report
- Pending Loan Amount & Interest
- Fixed Deposit Total & Earned Interest
- Farmer Reserved Amount & their interest
- First, Second, Third Installment Amount Detail
- Cane Account Earning & Deduction Detail
- Compost, Press mud purchase detail
- Seed Detail, Etc
- Transport Statement
- Burnt, Dieses sugarcane detail & their deductions
- Can Access FD & Loan New Slab
- Can see their projected earning & deduction
- Token System for Payment
- Install Token system at cashier section for payment
- Token has been generated by Various Department like Loan, FD, Cane Account, Account & Sales
- Easy to maintain
- Remove crowd from Cashier Section
- Integrated SMS System
- Integrated SMS System
- System will send SMS to Registered Farmer as under
- Farmer can also book their plantation demand by SMS
- Plantation Area & Month Detail
- Farmer can also Return their Alloted month by SMS
- SI Date
- Farmer can send Acknowledgement of payment to Reserve by SMS
- Sugarcane summarized Weight of good, burnt, disease wise
- Pending Loan Amount & Interest
- Fixed Deposit Total & Earned Interest
- Pressmud purchase amount & Date
- Compost purchase amount & Date
- Seed purchase amount & Date
- System will Send SMS for their 1st, 2nd, 3rd Installment Gross & Net Amount
- Send Daily Crushing figure with recovery
- Etc….
E-Tendering System
- E-Tendering System for Supplier & Purchase department for easy of use
- Reduced paper & Printout Work
- Reduced work to send courier and their follow ups
- Online System which convert approved indent to Inquiry
- Send Inquiry to Approved Supplier
- Supplier can login to system and send quotation and also do negotiation before closing tender.
- User can print Quotation Comparison Chart
- This facility reduce the cost of supplier which indirectly benefit to sugar factory
- System show lower1 quoted price without supplier name which attract other supplier to reduce their cost.
- System will send email automatically to supplier for inquiry
DOCUMENT MANAGEMENT MODULE
- Direct Email System
- Email System
- System will send email to registered farmer for their detail on Internet
- Plantation Raton Register for each farmer
- Loan Ledger
- FD Leger
- Weight Ledger
- Cane Ledger
- Reserve ledger
- Compost ledger
- Pressmud ledger
- Transporter Statement
- Etc…
- Common Functionality in All Modules
- Entry & Listing Form at one Click
- Filtering
- Sorting
- Searching
- Aggregate Function in Transaction/Master List
- Navigation of Record
- Export to Excel, Word, PDF
- Directly Email from Report
- Configure Print Preview of Report and No of Pages to print
- Voice Message
- Help
- Who am I
- Calculator
- Configure auto / manual Transaction/Master Code
- Set prefix & digit of transaction Code year wise
- User can add filter criteria in reports
- User can generate graphics Report himself
- How to choose Vendor?
- Does vendor have deep Knowledge of Business process of Regular ERP?
- Does vendor have Business process knowledge of Sugar Industries?
- Tracking of Shares
- Election Card
- Various Reports
- Integration Benefits of Module
- Agriculture Module
- Benefits of Agriculture Module
- Shareholder Status
- Can Access Many Year Data at time
- Online fetch data from weighbridge System for Weight of Sugarcane Registration no wise
- No Recommendation required to Inter Department like Loan & Cane Module
- Add Tanch & Configure to whom it show
- Auto Draw (Major & Minor),
- Plantation Raton Register(Need not to Mix Multiyear File)
- Stop Irrigation
- Above 3 are based on configured set of Rules
- Integration of Agriculture Module
- Loan Module
- Benefits of Loan Module
- Shareholder Status
- Can Access Many Year Data at time
- Get Shareholder Plantation Detail from Agriculture
- Auto Effect to Account Department for Receipt & Payment & JV
- Add Tanch & Configure to whom it show
- Auto Receive deducted loan & Interest data from Cane Module to Loan Department at time of Cane Payment Installment
- Guarantor Entry
- Send intimation of Stop payment of Guarantor in Cane Module
- Integration of Loan Module
- Weighbridge Module
- Transport Module
- Benefits of Weighbridge Module
- Shareholder Status
- Can Access Many Year Data at time
- Fetch data from agriculture & cane development for slip Entry
- Auto generate Molasses, Bagasses, Pressmud, Briquettes Invoice
- Easy to generate bill of Transporter & Mukadam
- Generate advice of payment & Integrated with FAS
- Auto Effect to Sales Module from Weighbridge to generate bill
- Effective date wise maintain village distance & Transporter slab for Payment
- Closing balance of Party
- Add Tanch & Configure to whom it show
- Integration of WEIGHBRIDGE Module
- Cane Accounting Module
- About Cane Accounting Module
- Earning & Deduction – Define Any type of Earning & deduction and configure in which installment it appear & for whom it appear
- Power of Attorney Application – Shareholder can define his Power of Attorney
- Earning & Deduction Advice Entry – Generate advice of Earning & deduction which you want to show in Payment
- Deduction Limit Appeal – Shareholder can apply for deduction limit
- About Cane Accounting Module
- 1st, 2nd, 3rd Installment – Configurable Payment Voucher
- 2nd Advance,3rd Advance – Pay Advance payment for against Installment
- 2nd & 3rd Payment Advice – Generate & Send Advice of Payment to FAS Department
- Stop Payment Entry – Provision to stop payment of shareholder while payment
- K.V Payments Entry – KV Payment for Mukadam & Transporter
- Reserve Request Entry – Place request for sending payment amount as Reserve Amount
- About Cane Accounting Module
- Bank Return Entry – Provision to accept Bank Return of Payment
- Payment Advice Entry – System will generate payment Advice to FAS Department
- Loan Guarantor Stop Payment – Factory can stop payment of Loan Guarantor
- Loan Guarantor Release Payment – Factory can release payment of Loan Guarantor
- OSF Payment – Other Sugar Factory payment
- Set Priority of deduction in Installment.
- More than 70 Reports with Different Criteria
- Benefits Cane Accounting Module
- Shareholder Status
- Cane Access Many year data at time
- Integration with Agriculture, Loan, Weighbridge, Reserve, FAS
- Easy user of operation
- Auto 2nd & 3rd Installment & Make CD of Bank Payment
- Various control points & validation to stop unstructured process.
- Add Vigilance & configure to whom it show
- Set deduction limit appeal
- Set deduction priority Installment wise
- Farmer can take payment by cash & cheque both from one advice
- Various facility to operate easily
- Integration of Cane Account Module
- Fixed Deposit & Reserve Module
- About Fixed Deposit Module
- Depositor Master
- Scheme Master
- Passbook Master
- FD Slab Master
- Tanch Master
- FD Advice Master
- FD Entry
- FD Payment Entry
- Cane Reserve Entry
- Cane Payment Entry
- More then 25 Reports with Different Criteria
- Benefits of Fixed Deposit Module
- Shareholder Status
- One Passbook has multiple depositor(share Trns)
- Can Access Many Year Data at time
- Integrated with FAS Department & Cane Account for Reserve
- Auto Effect to Account For Receipt, Payment & JV
- Add Tanch & Configure to whom it show
- Interest calculator
- Interest slab (Effective Date & Scheme Wise)
- Lock Records to maintain integrity
- Integration of Fixed Deposits
Module
- Sales Module
- Benefits of Sales
- Can access multi year data
- Generate Auto Invoice from weighbridge
- Various control point & Validation
- User can see balance of customer
- Molasses Transfer to distillery
- Convert item to item (Only in sugar for Sugar Type & Bag size)
- Auto sales Invoice effect to FAS
- Pending JV against Molasses Transfer to Distillery
- Define Monthly Rate for Molasses Transfer
- Auto penalty calculation on billing
- Integration of Sales Module
- Production Module
- Distillery Module
- Benefits of Production
- Can access multi year data
- Easy to generate Production Report with current Season & Previous Season
- Generate Govt Reports
- Management can see report at one click
- Export records to excel, Word, PDF & provision to edit records
- Accounting Effect to FAS from Production done
- Inventory Effect to Godown from Production entry
- Integration of Production Module
- Human Resource Management System
- About HR Module
- Integrate With Time Attendance Machine
- Leave Management System
- Designation, Grade, Qualification, Shift, Loan, Employee, Earning, Deduction, Emp Information Master
- Earning Period
- Deduction Period
- Insurance Entry
- Employee official Detail
- Salary Information
- Payslip
- Crushing Bonus
- Diwali Bonus
- Retention
- More then 50 Reports with Different Filter Criteria
- Flexibility in HRMS
- Punch required – employee wise.
- System allows to Punch after mention Time.
- Flexible Time for Late Coming and Early Out.
- Flexible Time (in minutes) for auto-Shift consideration (Useful to Avoid next day punch in calculation of double shift working, in case of Forgotten punch on previous day.
- Min. Time Required For Presence in I st & II nd half.
- Flexible Time for Lunch in /Out.
- Required Time For extra working for C-Off auto-consideration.
- Days for C-Off Lapse.
- No. of days can be defined for Forgotten Punch
- No. of days can be defined for late Leave application.
- Over time min. Time is programmable.
- Extra duty hours Min hours extra working – programmable.
- Daily Data Processing
- Presence Marking
- Absent Marking
- Leave taken – type of leave and rules comparison
- Week Off taken
- Over Time /Extra Duty Hour Marking
- Late Coming /Early Going Marking
- Shift Change Marking
- Compensatory off generation
- Ignore False Punches.
- Forgotten Punches
- Multiple Shift Working
- Benefits of HRMS
- Reduced Paper Works & Manual Work
- Easily update records & MIS Reports
- Time Saving & Reduce Cost
- Tracking Reports of Employee details for Decision Support
- Flexibilities in System
- Support Integration with Current running ERP System
- Reports which help employee to manage their leaves
- Administrator has rights to provide rights to users, Maintenance of System, Define roles, Define Leaves Types, Pattern of Shift, etc.
- PURCHASE MODULE
- INVENTORY MODULE
- FAS MODULE
- ADMIN MODULE
- Requisites to implement ERP System
- Implementation Plan
- Trial Run of Application
- User Acceptance
- User Training
- Maintenance of Existing System
- Data Conversion
- New Concept for Enhancement
- Farmer Terminal System like ATM Machine in Gujarati Language
- E-Tendering System
- Document Management System
- Integrated SMS System
- Direct Email System
- Integration with Copper Sugar for Each sugar factory data
- Token System for Payment
- Farmer Terminal System
- Farmer can access their data and take printout
- Farmer can access system based on his Shareholder Code & Password for authentication with his fingerprint (optional)
- Plantation Area & Month Detail
- SI Date
- good, burnt, disease wise sugarcane Weight Report
- Pending Loan Amount & Interest
- Fixed Deposit Total & Earned Interest
- Farmer Reserved Amount & their interest
- First, Second, Third Installment Amount Detail
- Cane Account Earning & Deduction Detail
- Compost, Pressmud purchase detail
- Seed Detail, Etc
- Transport Statement
- Burnt, Dieses sugarcane detail & their deductions
- Can Access FD & Loan New Slab
- Can see their projected earning & deduction
- Token System for Payment
- Install Token system at cashier section for payment
- Token has been generated by Various Department like Loan, FD, Cane Account, Account & Sales
- Easy to maintain
- Remove crowd from Cashier Section
- Integrated SMS System
- Integrated SMS System
- System will send SMS to Registered Farmer as under
- Farmer can also book their plantation demand by SMS
- Plantation Area & Month Detail
- Farmer can also Return their Alloted month by SMS
- SI Date
- Farmer can send Acknowledgement of payment to Reserve by SMS
- Sugarcane summarized Weight of good, burnt, disease wise
- Pending Loan Amount & Interest
- Fixed Deposit Total & Earned Interest
- Pressmud purchase amount & Date
- Compost purchase amount & Date
- Seed purchase amount & Date
- System will Send SMS for their 1st, 2nd, 3rd Installment Gross & Net Amount
- Send Daily Crushing figure with recovery
- Etc….
- E-Tendering System
- E-Tendering System for Supplier & Purchase department for easy of use
- Reduced paper & Printout Work
- Reduced work to send courier and their follow ups
- Online System which convert approved indent to Inquiry
- Send Inquiry to Approved Supplier
- Supplier can login to system and send quotation and also do negotiation before closing tender.
- User can print Quotation Comparison Chart
- This facility reduce the cost of supplier which indirectly benefit to sugar factory
- System show lower1 quoted price without supplier name which attract other supplier to reduce their cost.
- System will send email automatically to supplier for inquiry
DOCUMENT MANAGEMENT MODULE
- Direct Email System
- Email System
- System will send email to registered farmer for their detail on Internet
- Plantation Raton Register for each farmer
- Loan Ledger
- FD Leger
- Weight Ledger
- Cane Ledger
- Reserve ledger
- Compost ledger
- Pressmud ledger
- Transporter Statement
- Common Functionality in All Modules
- Entry & Listing Form at one Click
- Filtering
- Sorting
- Searching
- Aggregate Function in Transaction/Master List
- Navigation of Record
- Export to Excel, Word, PDF
- Directly Email from Report
- Configure Print Preview of Report and No of Pages to print
- Voice Message
- Help
- Who am I
- Calculator
- Configure auto / manual Transaction/Master Code
- Set prefix & digit of transaction Code year wise
- User can add filter criteria in reports
- User can generate graphics Report himself
