Objective: The software application is designed to help service contractors who is having various sites / projects where it is difficult to manage manpower – their salaries , monitor their activities, keep track of work pending and material inventories. It is not possible to fetch Expenses real time for accounting.

The product is web based – for the transaction entries can be done from project site by actual user and he can get required information/ allocations on line. This reduces repeat accounting and reconciliation of entries.

The product is having three parts .

1. Project wise/ site wise- Man power / contract Workers management , reporting and Pay roll management.
2. Project wise / site wise-work allocation, work done reporting and pending works list.
3. Project wise/ site wise- –contract management- material inventory , costing , accounting, cost center wise  expenses MIS.

1. Manpower Management

• Project wise work type – Duration and Time chart.
• Work type wise Manpower type ( category)
• Daily work allocation – manpower allocation
• Project wise – site wise -Manpower Time sheet
• Project wise – site wise work done reporting, work tracking, Dash board for each worker – or supervisor.
• Man power / contract worker’s Salaries and various deductions, Pay roll Management.
• Government statutory reports

2. Work / task Management

• Project/ Site wise Work structure- daily, weekly  or Monthly work to be done.
• Work type wise manpower type required.
• Work allocation – Project wise Auto allocation by system based on policies.
• Every user / super wiser has Dash board to view all pending work, done work, reminders and follow up in one screen.
• Work reporting can be done online from site from web based application by authorized person from his Lap top or Smart Phone.
• New work can be generated online by one user for other user or for himself. One work can be completed by chain of workers – maybe from different  depoartments. Work flow can be fixed based on work type and group of worker involved in that project.
• System driven operation increases accountability of work of each department, when multiple department is involved
• Easy view of pending work at one key press. Work reporting with minimum data entry.
• Centralized data gets updated , when eny work done is reported.
• On line monitoring possible by super wiser or project coordinator.
• Follow up and reminder can be set by any authorized user for himself and for other users. This can be intimation or work also can be generated .

Project wise – site wise Material Issue / Expenses done and Reimbursements.

• Customers Contracts & Billing
• Payment received & Due out standing
• Financial accounting System
• Project wise – site wise accounting and costing.

Application Objectives:

1. Maintenance of time sheet of Man powers / contract workers
2. Salary calculation – monthly of Man power / contract workers. Salary structure.
3. Salary increment management.
4. Billing to be done for each customer/ Site / Project.
5. Expense entries – expenses chargeable to customer & expenses born by company- Manpower wise cost calculation.
6. Customer wise profit calculation- (billing V/S salary payment+ non chargeable expense )
7. Manpower/ contract workers wise – gain / profit .
8. Account maintenance limited to Customer & Manpower ledgers , payment pending, expenses done, etc.

1. Enter Personal and statutory details.
   Detail mentioned in screen shot . additional fields can be provided as required. Customer ( Department ) linking with effective date .
   Skill set ( technology linking )
2. Salary Payment i.e. Hourly , Monthly.
   Hourly Rate (Fixed) structure
   (1) Common for Junior Man power / Contract workers.
   (2) Manpower wise Rate structure with effective date. Rate structure change at the time of increment.
   (3) Monthly salary fix rate and % of billing to customer structure .
3. Increment on completion of certain period or hours.- increment history

1. Customer / Department / project : Basic details Such as Name, Address, Contacts person and contact details
2. Define project wise charges hourly basis , Technology wise , skill set wise rate structure with effective date.

1. Basic details Such as Name, Address, Contacts person and contact details.
2. Manpower linking with vendor.

Transactions:

• Entering Time sheet daily basis. Time sheet upload facility from EXCEL sheet. Validations while data uploading. Time sheet –Manpower / contract workers wise , Customer / department wise, week number, date wise – working hours.
• Approval of time entered by Manpower / project wise.
• Salary report without tax deduction.
• Tax deduction entry – Manpower wise,
• Final salary sheet payable to Manpower / contract workers.
• Weekly / monthly Invoices for contract workers placement charges. Payment due date.
• Open and overdue invoices reporting
• Enter of Invoice from vendor for recruitment charges or placement charges.
• Payment receipt from customer (Receipt Voucher)
• Check Paid to Man power, vendors (Payment Voucher)
• Fund transfer from one bank to another (Contra)
• Journal Entries
• Invoices (sales) ( as above)
• Bills entry (Purchase / Exp)

• Payment details of Manpower showing each month payment and for the year payment at the reporting screen.
• Payment Received from Customer and Paid to Manpower for the project with bifurcation of Hours ,Rate and Amount for the date and for the Year at same screen.
• Detail of Advances paid to Manpower and deduction for the same.
• Total No of Hours worked by each Manpower with each project/ department / customer.
• Payroll details. Monthly Salary register
• Other Accounting report , ledgers and due out standings for receivables and payables.

Objective: The software application is designed to help service contractors who is having various sites / projects where it is difficult to manage manpower – their salaries , monitor their activities, keep track of work pending and material inventories. It is not possible to fetch Expenses real time for accounting.

The product is web based – for the transaction entries can be done from project site by actual user and he can get required information/ allocations on line. This reduces repeat accounting and reconciliation of entries.

The product is having three parts .

1. Project wise Man power / contract Workers management , reporting and Pay roll management.
2. Project wise work allocation, work done reporting and pending.
3. Project wise –contract management , accounting, expense

• Project wise work type – Duration and Time chart.
• Work type wise Manpower type ( category)
• Daily work allocation – manpower allocation
• Project wise – site wise -Manpower Time sheet
• Project wise – site wise work done reporting, work tracking, Dash board for each worker – or supervisor.
• Man power / contract worker’s Salaries and various deductions, Pay roll Management.
• Project wise – site wise Material Issue / Expenses done and Reimbursements.
• Government statutory reports

Part 2
Customers Contracts & Billing
Payment received & Due out standing
Financial accounting System
Project wise – site wise accounting and costing.

1. Maintenance of time sheet of Man powers / contract workers
2. Salary calculation – monthly of Man power / contract workers. Salary structure.
3. Salary increment management.
4. Billing to be done for each customer/ Site / Project.
5. Expense entries – expenses chargeable to customer & expenses born by company- Manpower wise cost calculation.
6. Customer wise profit calculation- (billing V/S salary payment+ non chargeable expense )
7. Manpower/ contract workers wise – gain / profit .
8. Account maintenance limited to Customer & Manpower ledgers , payment pending, expenses done, etc.

(A) Manpower Details:

• Enter Personal and statutory details .
  Detail mentioned in screen shot . additional fields can be provided as required.
  Customer ( Department ) linking with effective date .
  Skill set ( technology linking )
• alary Payment i.e. Hourly , Monthly.
  Hourly Rate (Fixed) structure
  (1) Common for Junior Man power / Contract workers.
  (2) Manpower wise Rate structure with effective date. Rate structure change at the time of increment.
  (3) Monthly salary fix rate and % of billing to customer structure .
• Increment on completion of certain period or hours.- increment history

(B) Customer Details:

• Customer / Department / project : Basic details Such as Name, Address, Contacts person and contact details
• Define project wise charges hourly basis , Technology wise , skill set wise rate structure with effective date.

(C) Vendor Details:

• Basic details Such as Name, Address, Contacts person and contact details.
• Manpower linking with vendor.

1. Entering Time sheet daily basis. Time sheet upload facility from EXCEL sheet. Validations while data uploading. Time sheet –Manpower / contract workers wise , Customer / department wise, week number, date wise – working hours.
2. Approval of time entered by Manpower / project wise.
3. Salary report without tax deduction.
4. Tax deduction entry – Manpower wise,
5. Final salary sheet payable to Manpower / contract workers.
6. Weekly / monthly Invoices for contract workers placement charges. Payment due date.
7. Open and overdue invoices reporting
8. Enter of Invoice from vendor for recruitment charges or placement charges.
9. Payment receipt from customer (Receipt Voucher)
10. Check Paid to Man power, vendors (Payment Voucher)
11. Fund transfer from one bank to another (Contra)
12. Journal Entries
13. Invoices (sales) ( as above)
14. Bills entry (Purchase / Exp)

(D) Reports:

1. Payment details of Manpower showing each month payment and for the year payment at the reporting screen.
2. Payment Received from Customer and Paid to Manpower for the project with bifurcation of Hours ,Rate and Amount for the date and for the Year at same screen.
3. Detail of Advances paid to Manpower and deduction for the same.
4. Total No of Hours worked by each Manpower with each project/ department / customer.
5. Payroll details. Monthly Salary register
6. Other Accounting report , ledgers and due out standings for receivables and payables.